The Conveyancing Assistant is required to offer support to their assigned Conveyancer who has conduct of the client files. In addition to administrative duties required of a secretary, the Conveyancing Assistant, whilst overseen by the Conveyancer, will work to ensure files are progressed promptly and in line with procedures and regulations. This includes a broad range of duties as well as communicating with clients and third parties. All tasks will be completed utilising the case management system to keep a complete and accurate audit trail.
Duties include
- General administrative support to Conveyancer.
- Handle communication with clients, other side lawyers, estate agents and other third parties, as required.
- Deal with new business enquiries and provide quotes to prospective clients.
- Open new files.
- Assist with gathering and recording the necessary documentation to meet AML and KYC requirements.
- Compile contract papers on a sale.
- Request and obtain items such as searches from agreed providers on a purchase.
- Obtain documents as required from HM Land Registry.
- Type up and file basic legal documents and correspondence as directed by the Conveyancer.
- Draft search reports.
- Answer and direct phone calls, including dealing with administrative and straight-forward enquiries.
- Handle exchange of contracts as directed and approved by the Conveyancer.
- Prepare files for completion including obtaining redemption statements, drafting completion statements, internal paperwork and appropriate letters.
- Generate bills as requested by the conveyancer.
- Dealing with completions; ensuring payments are sent and received and requesting necessary cheques etc. liaising with clients, estate agents and third parties and submitting SDLT returns.
- Prepare draft AP1s for submission.
- Assist with requisitions from HM Land Registry and issuing responses where required.
- Assisting in file closures/archiving
- Any other task reasonably required of the assistant as requested by the Conveyancer or Practice Group Leader
You will possess
- Proven working understanding of tasks listed under responsibilities, likely obtained in a previous role as a Conveyancing Assistant, Legal Secretary or similar.
- Familiarity with law, legal procedures and protocols.
- Computer literacy with a good understanding of MS Office software.
- Proficiency in English.
- Excellent organisational skills.
- A good telephone manner.
The Offer
- Competitive salary depending on experience.
- Pro rata 20 days annual leave plus bank holidays and an additional 2 days leave during the Christmas closure.
- Statutory pension scheme.
- Life insurance.
- Standard office hours are Monday to Friday, 9:00am – 5:00pm with 1 hour for lunch. Days to be discussed at interview.
- Part-time hours of 3 days per week.