Residential Property Conveyancing Assistant - Battle


The Conveyancing Assistant is required to offer support to their assigned Conveyancer who has conduct of the client files. In addition to duties required of a secretary, the Conveyancing Assistant, whilst overseen by the Conveyancer, will work to ensure files are progressed promptly and in line with procedures and regulations. This includes a broad range of administrative duties as well as communicating with clients and third parties. All tasks will be completed utilising the case management system to keep a complete and accurate audit trail of activities.

Duties include

  • General administrative support to Conveyancer.
  • Handle communication with clients, other side lawyers, estate agents and other third parties, as required.
  • Deal with new business enquiries and provide quotes to prospective clients.
  • Open new files.
  • Assist with gathering and recording the necessary documentation to meet AML and KYC requirements.
  • Compile contract papers on a sale.
  • Request and obtain items such as searches from agreed providers on a purchase.
  • Obtain documents as required from HM Land Registry.
  • Type up and file basic legal documents and correspondence as directed by the Conveyancer.
  • Draft search reports.
  • Answer and direct phone calls, including dealing with administrative and straight-forward enquiries.
  • Handle exchange of contracts as directed and approved by the Conveyancer.
  • Prepare files for completion including obtaining redemption statements, drafting completion statements, internal paperwork and appropriate letters.
  • Generate bills as requested by the conveyancer.
  • Dealing with completions; ensuring payments are sent and received and requesting necessary cheques etc. liaising with clients, estate agents and third parties and submitting SDLT returns.
  • Prepare draft AP1s for submission.
  • Assist with requisitions from HM Land Registry and issuing responses where required.
  • Assisting in file closures/archiving.
  • Any other task reasonably required of the assistant as requested by the conveyancer or PGL.

You will possess

  • Proven working understanding of tasks listed under responsibilities, likely obtained in a previous role as a Conveyancing Assistant, Legal Secretary or similar.
  • Familiarity with law, legal procedures and protocols.
  • Computer literacy with a good understanding of MS Office software.
  • Proficiency in English.
  • Excellent organisational skills.
  • A good telephone manner.

The Offer

  • Competitive salary depending on experience.
  • 20 days annual leave plus bank holidays and an additional 2 days leave during the Christmas closure. 
  • Statutory pension scheme.
  • Life insurance.
  • Monday to Friday, 9:00am – 5:00pm with 1 hour for lunch.
Please submit your resume with a covering email or ask more questions to 


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